Special Education Email/Letter Templates
- James Davis
- Jul 18, 2025
- 19 min read
1. Request for an Initial Evaluation for Special Education Services
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[School Principal's Name/Title]
[School Name]
[School Address]
Subject: Request for Initial Special Education Evaluation for [Child's Full Name], Grade [Child's Grade Level]
Dear [Mr./Ms./Mx. Last Name of Principal],
I am writing to formally request that [School Name] conduct an initial evaluation for my child, [Child's Full Name], who is currently in [Child's Grade Level] in [Teacher's Name]'s class. [Child's Full Name]'s date of birth is [Child's Date of Birth].
I have concerns regarding [Child's Full Name]'s academic and/or functional performance in the following areas: [Clearly and concisely describe your concerns, e.g., "reading comprehension," "attention and focus," "social interactions," "fine motor skills," "difficulty following multi-step directions," "frequent emotional outbursts"].
I have observed [Child's Full Name] experiencing difficulties with [Provide specific examples and observations, e.g., "consistently struggling to keep up with grade-level reading assignments despite extra help," "frequently getting out of their seat and disrupting class," "having trouble making friends and understanding social cues," "difficulty holding a pencil and writing legibly"]. These challenges are impacting [Child's Full Name]'s ability to access the general education curriculum and make effective progress.
I understand that a comprehensive evaluation will help determine if [Child's Full Name] has a disability and, if so, whether they require special education and related services under the Individuals with Disabilities Education Act (IDEA). I provide my consent for this evaluation to proceed.
Please provide me with the necessary forms and information to initiate this evaluation process. I would appreciate confirmation of the receipt of this request and information on the next steps within [State a reasonable timeframe, e.g., 5-10 school days].
Thank you for your attention to this important matter. I look forward to working collaboratively with the school to ensure [Child's Full Name]'s educational needs are met.
Sincerely,
[Your Name]
_________________
2. Request for an IEP Meeting (General)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Child's Case Manager's Name/Title] (or [Special Education Director's Name/Title])
[School Name]
[School Address]
Subject: Request for an IEP Meeting for [Child's Full Name], Grade [Child's Grade Level]
Dear [Mr./Ms./Mx. Last Name of Case Manager/Director],
I am writing to request an Individualized Education Program (IEP) meeting for my child, [Child's Full Name], who is in [Child's Grade Level] at [School Name]. [Child's Full Name]'s date of birth is [Child's Date of Birth].
I would like to meet with the IEP team to discuss [State the general reason for the meeting, e.g., "my child's overall progress," "the upcoming annual review," "any necessary adjustments to the current IEP," "my child's transition to a new grade level"].
I am available to meet on [List a few specific dates and times, e.g., "Tuesday, [Date], at 9:00 AM," "Thursday, [Date], at 2:00 PM," or "any weekday afternoon after 1:00 PM"]. Please let me know which of these times, or another mutually convenient time, works best for the IEP team.
Thank you for your time and cooperation. I look forward to a productive discussion.
Sincerely,
[Your Name]
________________________
3. Request for an IEP Meeting to Discuss Specific Concerns
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Child's Case Manager's Name/Title] (or [Special Education Director's Name/Title])
[School Name]
[School Address]
Subject: Request for an IEP Meeting to Address Concerns Regarding [Specific Area of Concern] for [Child's Full Name], Grade [Child's Grade Level]
Dear [Mr./Ms./Mx. Last Name of Case Manager/Director],
I am writing to request an Individualized Education Program (IEP) meeting for my child, [Child's Full Name], who is in [Child's Grade Level] at [School Name]. [Child's Full Name]'s date of birth is [Child's Date of Birth].
I am particularly concerned about [Child's Full Name]'s progress and support in the area of [State the specific area of concern, e.g., "reading fluency," "social-emotional regulation," "access to general education curriculum," "behavior in the classroom"].
Specifically, I have observed/received information indicating [Provide specific details, observations, or data related to the concern. For example: "that [Child's Name] has not met their reading fluency goal for the past two grading periods, despite receiving the stated interventions," or "a significant increase in disruptive behaviors during math class over the last month, impacting their learning and that of others," or "that the accommodations for [Child's Name]'s written assignments are not consistently being implemented by all teachers."].
My goal for this meeting is to [State desired outcome, e.g., "review the strategies currently in place and explore additional interventions," "discuss potential adjustments to their behavior intervention plan (BIP)," "ensure consistent implementation of all IEP accommodations across all subjects and settings," "re-evaluate current goals and services in this area"].
I am available to meet on [List a few specific dates and times, e.g., "Wednesday, [Date], at 10:00 AM," "Friday, [Date], at 1:30 PM," or "any morning before 11:00 AM on a weekday"]. Please let me know which of these times, or another mutually convenient time, works best for the IEP team.
Thank you for your prompt attention to this matter. I look forward to working together to address these concerns.
Sincerely,
[Your Name]
___________________________
4. Request for a Copy of the IEP and Related Documents
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Special Education Director's Name/Title] (or [Child's Case Manager's Name/Title])
[School Name]
[School Address]
Subject: Request for Copies of Educational Records for [Child's Full Name], Grade [Child's Grade Level]
Dear [Mr./Ms./Mx. Last Name of Director/Case Manager],
I am writing to formally request copies of the following educational records for my child, [Child's Full Name], who is in [Child's Grade Level] at [School Name]. [Child's Full Name]'s date of birth is [Child's Date of Birth].
Specifically, I am requesting:
[Specify documents, e.g., "The most current Individualized Education Program (IEP)"]
[Specify documents, e.g., "All recent evaluation reports (e.g., psychological, educational, speech-language, occupational therapy) completed within the last [number] years"]
[Specify documents, e.g., "All progress reports related to IEP goals for the current school year"]
[Specify documents, e.g., "Any Functional Behavioral Assessments (FBAs) or Behavior Intervention Plans (BIPs)"]
[Specify documents, e.g., "Prior Written Notices (PWNs) issued since [Date]"]
Please provide these copies to me within [State a reasonable timeframe, e.g., "5 business days" or "10 school days"], as allowed by federal and state regulations. I prefer to receive these documents via [State preference: "email to [Your Email Address]," "mail to the address listed above," or "pick-up at the school office"].
Thank you for your assistance in providing these records.
Sincerely,
[Your Name]
________________________________
5. Letter Expressing Disagreement with an IEP (or part of it)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Special Education Director's Name/Title]
[School Name]
[School Address]
Subject: Formal Disagreement with [Specific Section/Aspect] of IEP for [Child's Full Name], Grade [Child's Grade Level]
Dear [Mr./Ms./Mx. Last Name of Director],
I am writing to formally express my disagreement with [a specific part of the IEP, e.g., "the proposed annual goals," "the recommended placement," "the level of related services," or "the entire IEP"] for my child, [Child's Full Name], from the IEP meeting held on [Date of IEP Meeting]. [Child's Full Name] is in [Child's Grade Level] at [School Name].
My specific concerns are as follows:
[Clearly state the point of disagreement, e.g., "The proposed reading goal of [specific goal] is not ambitious enough given [Child's Name]'s potential and recent progress."]
[Explain the reason for disagreement, e.g., "Based on [Child's Name]'s recent independent reading assessments, they are already performing at a higher level than this goal suggests. Furthermore, the goal does not adequately address their specific deficit in [e.g., decoding multi-syllabic words]."]
[State your proposed alternative, e.g., "I propose a reading goal of [alternative goal] with a focus on [specific skill]."]
[Add another point of disagreement if applicable, following the same structure: Point, Reason, Alternative.] For example:
[Point:] "I disagree with the decision to reduce [Child's Name]'s occupational therapy services from [X] times per week to [Y] times per week."
[Reason:] "This reduction is concerning because [Child's Name] continues to demonstrate significant fine motor challenges that impact their written output and ability to participate in classroom activities. The current level of service has only recently begun to show measurable improvements, and a reduction could hinder further progress."
[Alternative:] "I request that occupational therapy services remain at [X] times per week, or that a re-evaluation of their fine motor skills be conducted immediately to justify any reduction."
I request that the IEP team reconvene to discuss these concerns and make appropriate revisions to the IEP. I am also open to exploring [e.g., "mediation" or "other dispute resolution options"] if we are unable to reach an agreement through further discussion.
Please provide me with a Prior Written Notice (PWN) outlining the school's refusal to incorporate my proposed changes, if applicable.
Thank you for your consideration of my concerns. I look forward to your prompt response.
Sincerely,
[Your Name]
______________________________
6. Letter Requesting a Change in Services or Placement
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Special Education Director's Name/Title] (or [Child's Case Manager's Name/Title])
[School Name]
[School Address]
Subject: Request for Review and Change in Services/Placement for [Child's Full Name], Grade [Child's Grade Level]
Dear [Mr./Ms./Mx. Last Name of Director/Case Manager],
I am writing to request an Individualized Education Program (IEP) meeting to discuss a potential change in [Child's Full Name]'s special education services and/or placement. [Child's Full Name] is in [Child's Grade Level] at [School Name], and their date of birth is [Child's Date of Birth].
Currently, [Child's Full Name] receives [briefly describe current services/placement, e.g., "resource room support for math and reading," "speech therapy twice a week," "is placed in a substantially separate classroom"].
I am requesting a review of these services/placement because [Clearly explain the justification for the change. Provide specific observations, data, or concerns. For example: "despite receiving [current service], [Child's Name] continues to struggle significantly in [subject/area] and is falling further behind their peers. I believe they require more intensive support." OR "I have observed that [Child's Name]'s social-emotional needs are not being adequately met in their current placement, and they are becoming increasingly withdrawn/anxious." OR "Based on [Child's Name]'s recent progress, I believe they are ready for increased inclusion in the general education setting."].
My goal for this meeting is to explore [State desired change, e.g., "an increase in direct instruction for reading," "additional social skills support," "a re-evaluation of their current classroom placement to consider a more inclusive environment," "a reduction in services in [area] as they have met their goals"].
I am available to meet on [List a few specific dates and times]. Please let me know what time works best for the IEP team.
Thank you for your consideration of this request. I look forward to discussing how we can best support [Child's Full Name]'s educational needs.
Sincerely,
[Your Name]
_________________________________
7. Letter Documenting Concerns about IEP Implementation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[School Principal's Name/Title]
[Special Education Director's Name/Title]
[Child's Case Manager's Name/Title]
[School Name]
[School Address]
Subject: Concerns Regarding IEP Implementation for [Child's Full Name], Grade [Child's Grade Level]
Dear [Mr./Ms./Mx. Last Name of Principal/Director/Case Manager],
I am writing to express my serious concerns regarding the consistent implementation of my child, [Child's Full Name]'s, Individualized Education Program (IEP). [Child's Full Name] is in [Child's Grade Level] at [School Name], and their date of birth is [Child's Date of Birth].
The IEP, dated [Date of Current IEP], outlines specific services and accommodations designed to meet [Child's Full Name]'s unique needs. However, I have observed and received information indicating that certain aspects of the IEP are not being consistently followed.
Specifically, I am concerned about the following:
[Describe the specific issue, e.g., "Missed Speech Therapy Sessions"]
Details: "According to [Child's Name], and confirmed by their progress report/calendar, they have missed [Number] out of [Total Number] scheduled speech therapy sessions since [Start Date, e.g., the beginning of the school year/last month]. The IEP mandates [Frequency, e.g., 'two 30-minute sessions per week']."
Impact: "This lack of consistent service is directly impacting [Child's Name]'s progress towards their communication goals, particularly [specific goal, e.g., 'Goal #3: Articulation of /r/ sounds in conversational speech']."
[Describe another specific issue, e.g., "Inconsistent Use of Accommodations"]
Details: "I have learned from [Child's Name] and observed in their homework assignments that the accommodation for [e.g., 'extended time on tests and assignments'] is not being consistently applied in [specific subject/class, e.g., 'Science class with Mr./Ms. [Teacher's Name]']. On [Date], [Child's Name] was required to finish a test within the standard time, despite their IEP stating [specific accommodation]."
Impact: "This inconsistency is causing [Child's Name] significant anxiety and is not allowing them to demonstrate their knowledge effectively, leading to lower grades despite understanding the material."
I request an immediate review of these implementation issues and a plan to ensure full compliance with [Child's Full Name]'s IEP. I would appreciate a response within [State a reasonable timeframe, e.g., "5 school days"] outlining the steps the school will take to address these concerns and prevent future occurrences. I am available to discuss this further at your earliest convenience.
Thank you for your prompt attention to this critical matter.
Sincerely,
[Your Name]
______________________________
8. Letter Requesting Prior Written Notice (PWN)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Special Education Director's Name/Title]
[School Name]
[School Address]
Subject: Request for Prior Written Notice (PWN) for [Child's Full Name], Grade [Child's Grade Level]
Dear [Mr./Ms./Mx. Last Name of Director],
I am writing to formally request Prior Written Notice (PWN) regarding a recent decision concerning my child, [Child's Full Name], who is in [Child's Grade Level] at [School Name]. [Child's Full Name]'s date of birth is [Child's Date of Birth].
I am requesting PWN for the school's [State the action: "proposal to..." or "refusal to..."] [Describe the specific action, e.g., "change [Child's Name]'s reading instruction from pull-out to push-in support," "discontinue speech therapy services," "conduct a re-evaluation," "agree to my request for a one-on-one aide"]. This action was communicated to me on [Date of Communication, e.g., "during the IEP meeting on [Date]," or "via phone call on [Date] with [Name of staff member]"].
Federal law (IDEA) requires that parents receive Prior Written Notice when the school proposes to initiate or change, or refuses to initiate or change, the identification, evaluation, or educational placement of the child, or the provision of a free appropriate public education (FAPE) to the child.
Please provide the PWN, including a full explanation of why the school proposes or refuses to take the action, a description of other options considered, and the reasons those options were rejected, within the legally mandated timeframe.
Thank you for your prompt attention to this request.
Sincerely,
[Your Name]
_____________________________________
9. Letter Requesting Clarification on Progress Reports
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Child's Case Manager's Name/Title]
[School Name]
[School Address]
Subject: Clarification Regarding [Date] IEP Progress Report for [Child's Full Name], Grade [Child's Grade Level]
Dear [Mr./Ms./Mx. Last Name of Case Manager],
I am writing in reference to the IEP progress report for my child, [Child's Full Name], dated [Date of Progress Report]. [Child's Full Name] is in [Child's Grade Level] at [School Name], and their date of birth is [Child's Date of Birth].
While I appreciate receiving the report, I have a few questions and would appreciate further clarification on certain aspects of [Child's Full Name]'s progress.
Specifically, I would like more information on:
[Refer to a specific goal, e.g., "Goal #1: [Briefly state goal]"]
Question: "The report indicates 'limited progress' on this goal. Could you please provide more detailed data or specific examples of tasks/activities where this progress was observed, and what specific interventions were used during this period? What are the next steps to accelerate progress?"
[Refer to another specific goal/area, e.g., "Social-Emotional Development"]
Question: "The report states 'participates in group activities.' Could you elaborate on the quality of this participation? For example, how often does [Child's Name] initiate interactions, and what specific strategies are being used to support their social skill development in various settings?"
[Refer to data collection/methodology]
Question: "How is the data for [specific goal/area] being collected? Are there specific benchmarks or criteria used to determine 'mastery' or 'progress' beyond what is stated in the report?"
I would appreciate a written response to these questions. If a brief meeting would be more appropriate to discuss these points, please let me know your availability.
Thank you for your time and assistance.
Sincerely,
[Your Name]
__________________________________
10. Letter to Follow Up on Unresolved Issues from a Meeting
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Special Education Director's Name/Title] (and/or [Child's Case Manager's Name/Title])
[School Name]
[School Address]
Subject: Follow-Up Regarding IEP Meeting for [Child's Full Name] on [Date of Meeting]
Dear [Mr./Ms./Mx. Last Name of Director/Case Manager],
This letter serves as a follow-up to the Individualized Education Program (IEP) meeting held on [Date of Meeting] for my child, [Child's Full Name], who is in [Child's Grade Level] at [School Name]. [Child's Full Name]'s date of birth is [Child's Date of Birth].
I wanted to summarize my understanding of the key discussions and agreed-upon action items from that meeting, and to address any unresolved issues.
Agreed-Upon Action Items:
[Action Item 1, e.g., "The school agreed to provide [Child's Name] with a visual schedule for transitions, to be implemented by [Date]."] (Responsible Party: [Name/Title])
[Action Item 2, e.g., "The IEP team decided to conduct a re-evaluation of [Child's Name]'s fine motor skills, with the assessment to be completed by [Date]."] (Responsible Party: [Name/Title])
[Action Item 3, e.g., "Mr./Ms. [Teacher's Name] committed to ensuring all accommodations for [Child's Name]'s written assignments are consistently applied, starting [Date]."] (Responsible Party: [Name/Title])
Unresolved Issues/Further Discussion Needed:
[Unresolved Issue 1, e.g., "The discussion regarding [Child's Name]'s need for additional social skills instruction was not fully resolved. I still believe [X] hours per week of direct social skills instruction is necessary, given [reasons]."]
[Unresolved Issue 2, e.g., "We did not reach a consensus on the specific method for tracking [Child's Name]'s progress on their organizational skills goal. I would prefer [specific method] to ensure accurate data collection."]
I kindly request confirmation that your understanding of these action items aligns with mine. For the unresolved issues, I would appreciate a plan for how these will be addressed. I am available to discuss these points further if needed.
Thank you for your continued partnership in supporting [Child's Full Name]'s education.
Sincerely,
[Your Name]
______________________________________
11. Letter Requesting Mediation
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Special Education Director's Name/Title]
[School Name]
[School Address]
Subject: Request for Mediation Regarding IEP Dispute for [Child's Full Name], Grade [Child's Grade Level]
Dear [Mr./Ms./Mx. Last Name of Director],
I am writing to formally request mediation services to resolve a dispute regarding the Individualized Education Program (IEP) for my child, [Child's Full Name], who is in [Child's Grade Level] at [School Name]. [Child's Full Name]'s date of birth is [Child's Date of Birth].
Despite our efforts to collaborate during the IEP meeting on [Date of Last IEP Meeting] and subsequent communications, we have been unable to reach an agreement on the following issues:
[Clearly state the specific issue(s) in dispute, e.g., "The appropriate placement for [Child's Name] (I believe a [specific placement] is needed, while the school proposes [another placement])."]
[Specific issue, e.g., "The level of [specific related service, e.g., speech therapy] (I am requesting [X] minutes/sessions, the school is offering [Y] minutes/sessions)."]
[Specific issue, e.g., "The inclusion of [specific accommodation/modification] in the IEP (I believe it is essential, the school states it is not necessary)."]
I believe that mediation, facilitated by a neutral third party, would be a constructive way to resolve these disagreements and reach a mutually agreeable solution that best serves [Child's Full Name]'s educational needs. I am committed to participating in the mediation process in good faith.
Please provide me with information on how to initiate mediation services in [Your State/District] and the necessary forms to begin this process.
Thank you for your attention to this request.
Sincerely,
[Your Name]
___________________________________
12. Letter Requesting a Due Process Hearing
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Special Education Director's Name/Title]
[School Name]
[School Address]
Subject: Request for Due Process Hearing for [Child's Full Name], Grade [Child's Grade Level]
Dear [Mr./Ms./Mx. Last Name of Director],
I am writing to formally request a due process hearing under the Individuals with Disabilities Education Act (IDEA) regarding my child, [Child's Full Name], who is in [Child's Grade Level] at [School Name]. [Child's Full Name]'s date of birth is [Child's Date of Birth].
I am requesting a due process hearing to address the following unresolved issues concerning [Child's Full Name]'s identification, evaluation, educational placement, or the provision of a free appropriate public education (FAPE):
[Clearly and concisely state each specific issue in dispute. Provide a brief factual basis for each issue and the proposed resolution. This section is critical and should be detailed.]
Issue 1: [e.g., "Failure to provide FAPE in the area of reading instruction."]
Factual Basis: "Despite repeated requests and documented lack of progress on IEP reading goals dating back to [Date], the school has failed to implement evidence-based reading interventions or provide sufficient intensive reading instruction as required by [Child's Name]'s needs. [Provide specific examples, e.g., 'The IEP specifies 60 minutes of specialized reading instruction daily, but this has been consistently reduced to 30 minutes due to staffing issues.']"
Desired Resolution: "I request that [Child's Name] receive compensatory education for missed reading services, immediate implementation of the full 60 minutes of specialized reading instruction, and a comprehensive re-evaluation of their reading needs by an independent evaluator at school expense."
Issue 2: [e.g., "Inappropriate Educational Placement."]
Factual Basis: "The current placement in a [e.g., 'general education classroom with limited support'] is not the Least Restrictive Environment (LRE) for [Child's Name] due to their significant [e.g., 'sensory sensitivities and communication difficulties']. This has led to [e.g., 'increased anxiety, school refusal, and a regression in academic skills']. I presented data from [e.g., 'private therapist's reports'] at the [Date] IEP meeting supporting the need for a more structured environment, but the school refused to consider it."
Desired Resolution: "I request a placement in a [e.g., 'specialized classroom with a lower student-to-teacher ratio and sensory supports'] that can adequately address [Child's Name]'s needs and allow them to access their education effectively."
I understand that this request initiates a formal legal process. I am prepared to participate fully in the due process hearing.
Please provide me with information regarding the procedural safeguards and the steps involved in the due process hearing in [Your State/District].
Sincerely,
[Your Name]
_____________________________________
13. Letter Requesting a Transition Planning Meeting (for students approaching age 16)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Child's Case Manager's Name/Title] (or [Special Education Director's Name/Title])
[School Name]
[School Address]
Subject: Request for Transition Planning Meeting for [Child's Full Name], Grade [Child's Grade Level]
Dear [Mr./Ms./Mx. Last Name of Case Manager/Director],
I am writing to request an Individualized Education Program (IEP) meeting specifically focused on transition planning for my child, [Child's Full Name]. [Child's Full Name] is currently in [Child's Grade Level] at [School Name], and will be [Child's Age] years old on [Child's Date of Birth].
As [Child's Full Name] approaches the age of 16 (or is already 16 or older), I understand that federal law (IDEA) requires the IEP to include appropriate measurable post-secondary goals and transition services. I want to ensure that we begin planning effectively for [Child's Full Name]'s future beyond high school.
During this meeting, I would like to discuss:
[Child's Full Name]'s interests, preferences, and strengths related to their post-secondary aspirations.
Measurable post-secondary goals related to:
Education/Training: (e.g., vocational training, college, continuing education)
Employment: (e.g., competitive integrated employment, supported employment)
Independent Living Skills: (e.g., managing finances, transportation, daily living)
The transition services needed to help [Child's Full Name] achieve these goals, including:
Instruction
Related services
Community experiences
Development of employment and other post-school adult living objectives
If appropriate, acquisition of daily living skills
If appropriate, functional vocational evaluation
The involvement of outside agencies that may provide adult services (e.g., vocational rehabilitation, disability services, adult day programs).
I am available to meet on [List a few specific dates and times]. Please let me know what time works best for the IEP team, including any relevant agency representatives.
Thank you for your commitment to [Child's Full Name]'s successful transition into adulthood.
Sincerely,
[Your Name]
_________________________________
14. Letter Regarding Graduation or Exit from Special Education
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Special Education Director's Name/Title]
[School Name]
[School Address]
Subject: Concerns/Questions Regarding Graduation/Exit from Special Education for [Child's Full Name], Grade [Child's Grade Level]
Dear [Mr./Ms./Mx. Last Name of Director],
I am writing to address concerns and questions regarding the potential graduation or exit from special education services for my child, [Child's Full Name], who is in [Child's Grade Level] at [School Name]. [Child's Full Name]'s date of birth is [Child's Date of Birth].
I understand that the school is considering [Child's Full Name] for graduation/exit from special education services at the end of the [Current School Year] school year. While I am pleased with their progress in many areas, I have some questions and concerns to ensure this decision is appropriate and that [Child's Full Name] is fully prepared for post-secondary life.
Specifically, I would like to discuss:
[Concerns/Questions, e.g., "The criteria used to determine that [Child's Name] has met all IEP goals and no longer requires special education services."]
[Concerns/Questions, e.g., "Whether a comprehensive re-evaluation has been conducted to confirm that [Child's Name] no longer has a disability requiring special education services."]
[Concerns/Questions, e.g., "The specific data and assessments that demonstrate [Child's Name]'s readiness for independent living/employment/post-secondary education, particularly in areas like [specific area, e.g., 'self-advocacy skills' or 'executive functioning']."]
[Concerns/Questions, e.g., "The provision of a Summary of Performance (SOP), including recommendations for how to meet [Child's Name]'s post-secondary goals."]
[Concerns/Questions, e.g., "Any remaining needs that might require support from adult service agencies, and how the school is facilitating connections to these agencies."]
I request an IEP meeting to thoroughly review these points and ensure a smooth and successful transition for [Child's Full Name]. I am available to meet on [List a few specific dates and times].
Thank you for your time and guidance during this important transition period.
Sincerely,
[Your Name]
________________________________
15. Letter to Inform the School of a Change in Contact Information or Circumstances
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[School Principal's Name/Title]
[Child's Case Manager's Name/Title]
[School Name]
[School Address]
Subject: Update to Contact Information/Circumstances for [Child's Full Name], Grade [Child's Grade Level]
Dear [Mr./Ms./Mx. Last Name of Principal/Case Manager],
I am writing to inform you of a change in my contact information and/or circumstances that may be relevant to my child, [Child's Full Name], who is in [Child's Grade Level] at [School Name]. [Child's Full Name]'s date of birth is [Child's Date of Birth].
[Choose one or more of the following and provide details:]
Change in Contact Information:
My new phone number is: [New Phone Number]
My new email address is: [New Email Address]
My new mailing address is: [New Mailing Address] (if applicable)
Change in Circumstances:
[Briefly describe the change, e.g., "There has been a recent change in [Child's Name]'s medical condition. They were recently diagnosed with [condition] and may require [specific accommodation/support, e.g., 'additional breaks during the day' or 'a modified physical education curriculum']. I have attached a doctor's note for your records."]
[Briefly describe the change, e.g., "There has been a change in our family living situation. [Child's Name] will now be residing primarily at [new address, if different from yours]."]
[Briefly describe the change, e.g., "We will be moving to a new district on [Date]. [Child's Name] will be transferring to [New School Name, if known] in [New District Name]. Please prepare their records for transfer."]
Please update your records accordingly. If any of these changes require a review or adjustment to [Child's Full Name]'s IEP, please let me know, and I would be happy to schedule a meeting.
Thank you for your attention to this update.
Sincerely,
[Your Name]
_______________________________
16. Letter of Appreciation/Positive Feedback
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[School Principal's Name/Title]
[Special Education Director's Name/Title]
[Child's Case Manager's Name/Title]
[Specific Teacher's Name(s)/Title(s)] (if applicable)
[School Name]
[School Address]
Subject: Appreciation and Positive Feedback for Support of [Child's Full Name], Grade [Child's Grade Level]
Dear [Mr./Ms./Mx. Last Name of Principal/Director/Case Manager/Teacher],
I am writing to express my sincere appreciation and provide positive feedback regarding the exceptional support and dedication shown to my child, [Child's Full Name], who is in [Child's Grade Level] at [School Name]. [Child's Full Name]'s date of birth is [Child's Date of Birth].
Specifically, I would like to commend [Name(s) of specific staff members or team, e.g., "Mr./Ms. [Teacher's Name]," "the entire special education team," "their speech therapist, [Therapist's Name]"] for their outstanding efforts in [Describe specific positive actions or outcomes. Be as detailed as possible.]
For example:
"[Mr./Ms. Teacher's Name] has done an incredible job of implementing [Child's Name]'s accommodations for [specific accommodation, e.g., 'visual aids and preferential seating'] in the classroom. This has significantly increased [Child's Name]'s engagement and confidence in [subject/area]."
"The consistent communication from [Child's Case Manager's Name] regarding [Child's Name]'s progress and any concerns has been invaluable. It has allowed us to work as a true team."
"I have noticed a remarkable improvement in [Child's Name]'s [specific skill, e.g., 'social interactions' or 'ability to self-regulate'] since [specific intervention/support] was put in place by [Name of staff/team]. This has made a huge difference in their overall school experience."
"The dedication of the entire team to ensure [Child's Name] feels included and supported in all school activities, including [specific activity, e.g., 'the school play' or 'field trips'], is truly commendable."
It is reassuring to see the positive impact of your efforts on [Child's Full Name]'s learning and well-being. Your commitment to their success is deeply appreciated.
Thank you again for all that you do.
Sincerely,
[Your Name]
Comments